Left On Friday

Executive Assistant – CEO

Location: Venice, California
Reports to: CEO
Salary Band: $50,000 - $60,000
Type: Full-Time, 4 days on-site, 1 day remote

 

Role Overview

The Executive Assistant provides all-around support for our CEO, as part of our LA team. You’ll provide high-level administrative and operational support that optimizes the CEO’s time and keeps the office running smoothly, managing day-to-day tasks and complex calendars while jumping in and supporting any initiatives the CEO needs assistance. We move fast and need a proactive, high-energy, detail-oriented assistant who can balance multiple priorities and thrives in a startup fashion environment.

 

Key Responsibilities

Executive Support

• Manage the CEO’s calendar, schedule meetings, and coordinate travel arrangements.

• Prioritize and respond to time-sensitive requests, ensuring the CEO is briefed and prepared.

• Coordinate and oversee errands, personal appointments, and ad-hoc tasks for the CEO.

• Screen and route incoming communications, handling or delegating as appropriate.
  

Office Support & General Administration

• Open and sort office mail, flagging urgent items to relevant parties.

• Oversee general office upkeep, including supply ordering and inventory management.

• Conduct data entry, maintain records, and ensure filing systems are organized.

• Organize and maintain the sample closet and off-site storage unit.

Brand Support

• Assist in planning and executing brand events, including logistics coordination.

• Manage samples, support production and provide hands-on support as needed.

• Provide hands-on assistance during brand activations, product launches, and partnership initiatives.

• Collaborate with cross-functional teams to support marketing, PR, and creative projects.

Qualifications

• 3+ years in an EA, administrative, or office management role, preferably supporting senior leadership.

• Bachelor Degree in a related field.

• Exceptional organizational and multitasking skills, with the ability to prioritize effectively.
  Strong written and verbal communication skills.

• Proficiency in Microsoft Office Suite, Google Workspace, and scheduling tools.

• Discretion in handling confidential information.

• Open to feedback and comfortable managing up

• Proactive, resourceful, and adaptable in a fast-moving environment.

Travel Requirements: Occasional travel may be required.
Work Schedule: Availability during evenings and weekends may be required at the discretion of the CEO.